Leasing a multifunction printers, how much does it cost?

Is it time for your business to lease a multifunction printer? Has your business needs grown to the point, that the machines you buy at your office supply store are not making the cut anymore? If you answered yes, you may want to investigate leasing a multifunction printer! For starters you may want to consider these recommendations first.

It is recommended that you should find a knowledgeable technology partner that can explain and give you complete understanding of the multifunction copier leasing process. There are very few companies that are willing to discuss this “insider information”, leaving you with the question of, “am I paying too much for my multifunction copier, printer lease?

Let us break down some of the costs and try to give a general sense to the question: “How much does it cost to lease a multifunction printer?”

Multifunction printers are typically broken down by their capacity. The capacity is based off the amount of use a machine would accumulate during the life-span, which relates directly to the cost. Typically, with an increase in capacity, will come with an increase in the speed at which the multi-function printer operates. So, understanding your monthly printing volume is the first step in assessing cost.

leasing a multifunction printer cassette

Small Capacity

leasing a multifunction Printer high capacity

Large Capacity

The next step in your consideration of leasing a multi-function printer is paper and paper sizes. The amount of paper a machine can carry on board is important and will impact the cost. Another consideration that influences the cost, is the maximum size paper needed.

A multi-function printer capable of producing prints and copies up to 11×17 (Ledger), is known in the industry as an A3 machine. If 8 ½ x 14 (Legal) is the maximum paper size that you’ll need to produce copies and prints, then an A4 machine will best fit your needs.

Leasing a multifunction printer A4 & A3 paper sizes

A3 Ledger Size & A4 Letter Size Paper

The biggest noticeable difference between A3 (Ledger) and A4 (Legal) is the physical size of the machines. An A4 (Legal) Multifunction Printer is typically viewed as a desk or tabletop model; while an A3 (Ledger) is free-standing and considered more of a heavy duty robust model. A4 (Legal) machines are more compact and space friendly.

If your business does a lot of scanning, it is important to note, that an A4 model will only handle original documents up to 8 ½ x 14 (Legal). So if you regularly receive documents that need to be scanned at full 11×17 (Ledger), you’ll need to consider an A3 (Ledger) machine. Features and options must also be taken into account when deciding between these two units. Most A4 units are not capable of handling complicated finishing functions such as stapling, folding, and booklet making.

Now that you better understand the differences, we think you’ve been patient enough. Let’s get to the reason you are here: COST TO LEASE A MULTI-FUNCTION PRINTER!

(A4) – (Legal): When leasing a business class A4 (Legal) device from a reputable authorized dealer, you could look to spend anywhere between $50 and $100 per month depending on options and length of lease term which could range for 12 to 63 months.

(A3) – (Ledger): The costs here will be much broader scale, since the capacity and other variables could change drastically. The costs of a (A3) – (Ledger) should be in the neighborhood of $70 and $400 per month with consideration given towards options and length of term. Both A3 and A4 machines have have term lengths ranging from 12 to 63 months. Again, find a reputable multi-function Printer dealer, so that you won’t be over paying.

Please note the pricing presented is for the hardware only, and does not included any costs associated with the maintenance and supplies needed to operate the machine.

Here are some other considerations that could impact your printer lease price:

· Are you are looking to print Color or just Black & White?
· Will you need any finishing options for your documents such as stapling, hole punching, or booklet folding?
· Do you want to increase the paper capacity handling?
· Are you planning on faxing documents?
· How fast do you want or looking to print?

Above are just a few considerations you should consider when it comes to deciding on leasing a multifunction Printer.

Just remember leasing a multifunction printer all starts with a knowledgeable technology partner; you will be able to talk with an expert in the industry who will recommend solutions based on your needs and pair those needs with the RIGHT LEASE OPTIONS! As always, let us know if we can help!